Let's begin with setting up payroll profiles, the initial step in generating payroll which is crucial as they determine the contract and amount for each Clinician in the practice.
Let's get started with creating a Payroll Profile in CareStack.
Topics Covered
Navigation
To create a Payroll Profile, perform the steps below.
- Navigate to the System Menu > select Payroll.
- Click + Create Payroll Profile.
- If you are paying your Clinician based on percentage of production, click Production.
- If you are paying your Clinician based on the percentage of collection, click Collection.
Payroll based on Production
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Practices have the option to select either Net Production or Gross Production for Pay Calculation. This choice determines the way through which you intend to compensate your Clinician.
- Net Production refers to the total production that includes fee updates and sections based on the transaction date while considering all production adjustments.
- Gross Production refers to the total pound value from completed procedures based on transaction date and does not include adjustments.
- You can also Customise Calculation where you can Exclude Specific Production Adjustments, if Net Production is selected.
- Practices can deduct the following data points from the payroll amount during the pay calculation:
- Income Reduction deducts income reduction receipts against the Clinician in payroll calculation.
- Procedure Code Exclusion can be used to exclude specific codes in payroll calculation.
- Membership Credits deduct membership credits in payroll calculation.
- Once you have configured the pay calculation, head over to the Pay Allocation section.
- Practices have the option to select either the Fixed Share or Performance Tier.
- By selecting Fixed Share, you can pay the Clinicians a consistent fixed payout.
- Enter the Percentage Share.
- By selecting Performance Tier, you can pay the Clinician based on their performance.
- Enter the From and To pound amount and the Share percentage.
To set a Minimum Guarantee,
- Click Set Guarantee.
- Enter the Guaranteed Amount. The Payout is calculated based on the greater of the minimum guarantee or earned share percentage.
To enable the Lab Case Deduction,
- Click the Toggle icon.
- Enter the Percentage Deductions.
- Click Save.
A Save Payroll Profile pop-up will appear,
- Enter the Name and Description for the profile.
- Click Save.
- To proceed with assigning Clinicians right away, click Save & Assign Clinicians.
Payroll based on Collection
- Practices have the option to select either Net Applied Payment or Applied Payment for Pay Calculation when payroll based on collection is selected.
Net Applied Payments refers to the total of payments applied to completed codes and collection adjustments based on transaction date.
- You can also Customise Calculation.
- When you Customise Calculation, you can:
- Exclude Specific Production Adjustments
- Exclude Specific Payment Category
- Exclude Specific Payment Type
- Once completed, click Done.
Applied Payments refer to the total amount of payments applied to completed codes based on the transaction date and does not include adjustments.
- You can also Customise Calculation, where you can:
- Exclude Specific Payment Category
- Exclude Specific Payment Type
Practices can also add the following data points to the payroll amount during the pay calculation:
- Advance Payments where the advance payments will be considered and deduct the allocated advance payments.
- Clinician Adjustment Options allow Clinician adjustments to be considered in payroll calculation.
Practices can deduct the following data points from the payroll amount during the pay calculation.
- Income Reduction deducts income reduction receipts against the Clinician in payroll calculation.
- Procedure Code Exclusion can be used to exclude specific codes in payroll calculation.
- Once you have completed the pay calculation, head over to the Pay Allocation section.
- Practices have the option to select either the Fixed Share or Performance Tier.
- By selecting Fixed Share, you can pay the Clinicians a consistent fixed payout.
- Enter the Percentage Share.
- By selecting Performance Tier, you can pay the Clinician based on their performance.
- Enter the From and To pound amount and the Share percentage.
To set a Minimum Guarantee,
- Click Set Guarantee.
- Enter the Guaranteed Amount. The Payout is calculated based on the greater of the minimum guarantee or earned share percentage.
To enable the Lab Case Deduction,
- Click the Toggle icon.
- Enter the Percentage Deductions.
- Click Save.
A Save Payroll Profile pop-up will appear.
- Enter the Name and Description for the the profile.
- Click Save.
- To proceed with assigning Clinicians, click Save & Assign Clinicians.
| Note: Once the payroll profile is created, the number of clinicians assigned remains 0, as the profile is not yet linked to any clinicians. |
- You can click View to review the information entered when creating the payroll profile.
- You can also click on the three-dot menu and choose the following options to customise at the end of the payroll profile.
- Edit to add or update the calculation.
- Delete to delete the payroll profile.
- Duplicate to replicate the payroll profile.
Practices can use this guide to gain a clear insight into creating a payroll profile within CareStack.